Charles Sturt University
Charles Sturt University

Ethics Committee

  • Levels of Risk and Ethics Committees
  • How to Apply for Human Ethics Approval
  • Essential Documentation
  • Check List for Application
  • Other Relevant Information
  • Approval Procedure
  • Reporting
  • Adverse Incidents and Participation Complaints
  • Committee Members
  • Meeting and Submission Closing Dates
  • Contact details

Levels of Risk and Ethics Committees

Research undertaken by staff or students that collects data directly from or about human beings usually requires ethics approval before the research can commence.

CSU applies a two-tiered system of review to all applications for research involving human participants.

Under the National Statement on Ethical Conduct in Human Research (NS) guidelines, the Risk level of the research activity determines which Committee may review the project.

High risk - This is defined as any research that can cause severe harm to a participant psychologically, physically, socially, economically, cause legal harm or decrease a person's self worth (NS 2.1).

Low risk - This is defined as where the only foreseeable risk is one of discomfort (NS 2.1.6). Under the National Statement, Low risk applications may be considered by the Faculty of Business, Justice and Behavioural Sciences Human Ethics Committee.

Determine whether your research project is deemed low risk or high risk, as this will determine which Committee reviews your application.

If you determine your research is low risk; complete the National Ethics Application Form (NEAF) and submit together with the Low Risk Review Form (Form 2) to the Faculty Human Ethics Committee (FOBJBS-FHEC@csu.edu.au).

If you determine your research is not low risk you should complete the NEAF and submit for review by the Human Research Ethics Committee (ethics@csu.edu.au)

Please check the following web link for more information. http://www.csu.edu.au/research/ethics_safety/human/submission

How to Apply for Human Ethics Approval

The Faculty Human Ethics Committee meets once a month. Applications for review must be submitted by the closing date in advance of the monthly meeting. Please check the timelines below.

Log on to National Ethics Application Form (NEAF). You'll be directed to the new Human Research Ethics Application (HREA) site. In the transition between the NEAF and HREA ethics application forms for human research, either form will be accepted by CSU Human Ethics Committees (University HREC, and Faculty HREC), until June 2017.

Please note: The first time you access NEAF you will need to register as a user. If you do not receive an email from NEAF within 24 hours with confirmation of your registration and your password please contact NEAF Assist on 1800 500 983 or neafassist@nhmrc.gov.au .

Low Risk Review Form (Form 2)

Download Low Risk Review Form (Form 2)

Essential Documentation

The NEAF must be completed by all researchers applying for ethics clearance. Applications are to be submitted electronically, with no more than 3 attachments to the Faculty of Business, Justice and Behavioural Sciences Human Research Ethics Committee. Signed signatory pages are also required these can be included in the application, scanned and emailed separately or faxed to the Committee.

If you are submitting the following supporting documentation, you must include them as one separate attachment along with the NEAF and the Minimal Risk Review Checklist (Form 2) separately. Please note any application submitted with more than 3 attachments will not be accepted. If the application exceeds the required number of attachments, the application will be returned with a request to compile the document into a maximum of 3 separate attachments.

Applications should be submitted electronically by the agenda closing date. 

Email your application to FOBJBS-FHEC@csu.edu.au

Contact the Executive Officer on +61 2 6365 7977 for further information.

Check List for Application

Application must be submitted by email and include:

  1. A PDF or Word copy of your application (NEAF)
  2. All supporting documents as a single PDF or Word attachment
  3. Low Risk Review Checklist (LRRC)

Please provide signatures of all members of the research team. Signatures can be included in the application or scanned and emailed to the Committee. The Committee is unable to review incomplete applications and they will be returned.

Approval Procedure

As soon as you submit your application, you will receive a confirmation email advising the date of the meeting at which your application will be reviewed. Once your application has been considered by the Committee, you will be notified via email of the outcome within 7- 10 working days.

The Committee is dedicated to the highest standard of integrity in research and acknowledges the value of advancing knowledge by research. It aims to ensure that the rights of individual participants of the research are protected at all times.

The Committee reviews each research project according to the following issues:

  • Research Merit and Integrity
  • Justice
  • Beneficence
  • Respect for Human Beings

The Committee considers each ethics application and amendment and gives a final decision of:

  1. Approved
  2. Approval pending applicants' response to Committee comments. Minor amendments - Chair to reconsider.
  3. Approval pending applicants' response to Committee comments. major amendments - Committee to reconsider.
  4. Not Approved (Resubmitted or forward to the University HREC for review).

If your application is not approved, you will be notified of the reasons for the decision.

Reporting

A protocol number is assigned to each successful application which should be used in all correspondence to the Committee.

Managing Approved Projects

The University's Human Research Ethics Committee and all CSU Faculty Committees, grant approval for a 12 month period from the original date of approval. It is a condition of approval that researchers complete a report annually to comply with monitoring requirements of the National Health and Medical Research Council.

The University's Human Research Ethics Committee and all CSU Faculty Committees, grant approval for a 12 month period from the original date of approval. It is a condition of approval that researchers complete a report at the conclusion of their research to comply with monitoring requirements of the National Health and Medical Research Council.

If after an ethics application that has been approved necessitates an alteration to the research project you must submit a Report on Research Project detailing the changes made and any supporting documentation to the appropriate ethics Committee.

If a researcher requires approval to extend the period of research an extension is to be submitted with the appropriate documentation detailing the reason to the appropriate ethics Committee.

Adverse Incidents and Participation Complaints

Adverse incidents

It is a condition of approval that researchers immediately report any serious or unanticipated adverse effects of their research on participants, and any unforeseen events that might affect continued ethical acceptability of the project to the Executive Officer: Email: ethics@csu.edu.au Phone: (02) 6365 7977.

Participant complaints

Research participants must be given contact details of a person nominated to receive complaints or concerns about research conduct. These details must be included on Information Sheet provided to participants. Participants who have a concern about the conduct of a human research project, which they do not wish to discuss with the research team, should contact: Executive Officer, Human Research Ethics Committee, Charles Sturt University, Office of Academic Governance Panorama Avenue, Bathurst NSW 2795, Tel: (02) 6338 4628. Email: ethics@csu.edu.au

Non-participant complaints

You do not need to be a participant in a research project in order to raise a concern about the conduct of the project. A non-participant may decide to raise a concern with the researcher, the HREC that approved the project, or the researcher's organisation. If this is the case the person should be directed to the HREC website to assist in contacting the relevant ethics committee.

Faculty of Business, Justice and Behavioural Sciences Human Research Ethics Committee Members

Name Role
Yeslam Al-Saggaf Presiding Officer
Yapa BandaraSchool of Accounting and Finance
Maumita Bhattacharya School of Computing and Mathematics
Heather Crawford School of Management and Marketing
Lauren SalingSchool of Psychology
Anna Corbo CrehanAustralian Graduate School of Policing and Security
TBA External Member

Meeting Dates and Submission Deadlines

Note: Submissions must be received by 5.00 pm on the date of closing.

Faculty of Business, Justice and Behavioural Sciences Human Research Ethics Committee - Meeting Dates for 2017
Submission Deadline/Agenda Closes Meeting Date Meeting Time Venue
Monday 6 February Thursday 14 February 1:00pm – 3:00pm Teleconference
Monday 6 March Tuesday 14 March 1:00pm - 3:00pmTeleconference
Friday 31 March Thursday 5 April 2:00pm - 5.00pm Video Conference
Monday 8 May Tuesday 16 May 1:00pm – 3:00pm Teleconference
Monday 5 June Tuesday 13 June 1:00pm – 3:00pm Teleconference
Monday 10 July Tuesday 18 July 1:00pm – 3:00pm Teleconference
Monday 7 August Tuesday 15 August 1:00pm – 3:00pm Teleconference
Monday 11 September Tuesday 19 September 1:00pm – 3:00pm Teleconference
Monday 9 October Tuesday 17 October 1:00pm – 3:00pm Teleconference
Monday 6 November Tuesday 14 November 1:00pm – 3:00pm Teleconference
Monday 4 DecemberTuesday 12 December1:00pm - 3:00pmTeleconference

Contact the Faculty of Business, Justice and Behavioural Sciences Human Research Ethics Committee

For queries regarding your submission please contact:

Kerry Madden, Executive Officer

  • Phone: +61 2 6365 7977
  • Email: FOBJBS-FHEC@csu.edu.au
  • Postal Address: Charles Sturt University, Orange Campus, 346 Leeds Parade, Orange NSW 2800.

Links to resources:

NHMRC guidelines

Guidelines for ethical research in Australian Indigenous Studies

International charter for ethical research involving children