Charles Sturt University
Charles Sturt University

Business, Justice and Behavioural Sciences Faculty Human Research Ethics Committee

STEP 1: Determining the appropriate level of review for your ethics application

Please complete the following questions to ascertain whether your research project should be submitted for review by the HREC or by the Faculty of Business, Justice and Behavioural Sciences Human Research Ethics Committee.

All questions are to be answered.

If you have answered No to all questions, follow the submission process (STEP 2).

There is no need to submit this form with your application

As soon as you select a response in the form that directs you to submit your project to the HREC, submit your project to the HREC for review (no need to complete the form). Ethics Committee: ethics@csu.edu.au

Waiver of Consent

If requesting a Waiver of consent the application must be submitted to the University HREC.

Approved prior by another Institution's Ethics Committee

If your application has already received ethics approval from another fully constituted committee, fill in the appropriate form Projects Already approved by Another HREC from the University Research Ethics Committee HREC page and submit it to the University HREC.

STEP 2: Submission process for Faculty of Business, Justice and Behavioural Sciences Human Research Ethics Committee

  • The Faculty of Business, Justice and Behavioural Sciences Human Ethics Committee meets once a month to review low risk applications (except for January)
  • Applications for review must be submitted by 3pm on the agenda closing date which is one week prior to the meeting.
  • Please check the closing dates below

Don't leave your ethics application to the last minute.

You cannot start your research until you have ethics approval and are allocated a protocol number. Allow time for the committee to provide feedback which can be up to 14 days after the meeting.

HREA (Human Research Ethics Application) FORM: Log on to HREA site. Fill out the HREA keeping within the word limits of each section. 

The applicant must sign the HREA form prior to submission to the FHEC. Supervisors of students must also approve the submission of the application.

Please note that the University Human Research Ethics Committee recommends that the minimum requirement for data storage is at least FIVE years after the last publication arising from the data. This is a MINIMUM requirement and you may keep the data for longer.

  • PROJECT DESCRIPTION – (Mandatory Attachment)
  • SUPPORTING DOCUMENTATION – Submit all supporting documentation including Project Description with the HREA .

These may include:

Please send the HREA with all other documents combined in one PDF file.

Please ensure the consent and information forms reflect the correct ethic committee's contact details for the Faculty of Business, Justice and Behavioural Sciences Human Ethics Committee (as opposed to the CSU HREC committee):

IMPORTANT: The following information must be placed at the bottom of Information Letters and Consent Forms.

NOTE: The Faculty of Business, Justice and Behavioural Sciences Human Research Ethics Committee has approved this project. If you have any complaints or reservations about the ethical conduct of this project, you may contact the Committee through the Executive Officer:

Executive Officer
Faculty of Business, Justice and Behavioural Sciences Human Ethics Committee
Charles Sturt University
FOBJBS-FHEC@csu.edu.au
02 6365 7977
Any issues you raise will be treated in confidence and investigated fully and you will be informed of the outcome.

Do not submit an ethics application without proof reading and double checking that all relevant sections have been answered.

Signatures

Students must make sure that their supervisor has reviewed and signed their ethics application before submitting the application.

Chief Investigators make sure they have read and reviewed applications prepared by other parties, such as research assistants, before signing and submitting the application.

Please submit signed ethics applications and associated documentation to FOBJBS-FHEC@csu.edu.au.

STEP 3: Approval Process

The faculty committee is comprised of a member from each school in the faculty, a Chair, an external member and an executive officer. The members of the committee review each application at the meeting.

You will receive a written response from the committee within 14 days of the application being reviewed at the meeting.

There are four possible outcomes:

  1. Approved – you will be issued with a protocol number
  2. Approved pending clarification of minor points or grammatical corrections by committee members
  3. Resubmission - requiring it to be considered at a committee meeting once research/ethical issues are addressed or altered
  4. Not approved – the committee cannot approve it and it may be forwarded to the main HREC as it is considered not to be low risk.

Applicants who have received approved pending clarification can make the required changes and send the amended application for review by members of the committee. In this case you will be advised which documents to change and send to the committee.

Applicants advised to re-submit an application must submit it to a future meeting with all documentation.

If you are unclear about anything the committee has asked you to do, please contact the Executive Officer via FOBJBS-FHEC@csu.edu.au.

Clarifying or resubmitting your submission

If you are asked to review or amend your submission - you should provide your responses in a table such as that below and highlight any changes that have been made within the HREA [using Adobe Acrobat PRO or using a word table].

Tips for responding to a reviewed application
Committee CommentsResponse
Section 3.1.1 Please clarify the fundingYour response
Section 6.4.2 Will other researchers have access to the data?Your response
Information Letter - needs to state that return of anonymous survey is implied consentYour response

STEP 4: Managing Approved Projects

CSU ethics committees grant approval for a 12 month period from the original date of approval.

The following are conditions of approval:

  • Report On Research Project
    It is a condition of approval that researchers complete a report annually to comply with monitoring requirements of the National Health and Medical Research Council.
  • Completion Report
    The University's Human Research Ethics Committee and all CSU Faculty Committees, grant approval for a 12 month period from the original date of approval. It is a condition of approval that researchers complete a report at the conclusion of their research to comply with monitoring requirements of the National Health and Medical Research Council.
  • A Variation to Research Project
    If after an ethics application that has been approved necessitates an alteration to the research project you must submit a Report on Research Project detailing the changes made and any supporting documentation to the appropriate ethics Committee.
  • An Extension to Research Project
    If a researcher requires approval to extend the period of research an extension is to be submitted with the appropriate documentation detailing the reason to the appropriate ethics Committee.

Please submit an extension or variation report with enough time to be reviewed at a meeting. You can find the appropriate form on the University Human Ethics Committee forms page

Meeting Dates and Contacts Details

For applications submitted to the Faculty of Business, Justice and Behavioural Sciences Human Research Ethics Committee for consideration, the projected time for the Committee's decision to be communicated is 14 working days after the meeting. Any application that require HREC review, rather than FHEC review will be sent directly to the CSU HREC committee (applicants will be informed).

Ethics applications must be
submitted by 3.00pm
Faculty meeting date
8/05/201716/05/2017
5/06/201713/06/2017
10/07/201718/07/2017
7/08/201715/08/2017
11/09/201719/09/2017
9/10/201717/10/2017
6/11/201714/11/2017
4/12/201712/12/2017

For HREC Meeting and Agenda closing dates:  http://www.csu.edu.au/research/ethics_safety/human

Email: FOBJBS-FHEC@csu.edu.au